Procurement / Buyer Long Term Contract / Clifton NJ

Procurement / Buyer

 Job Description:

  • Sources and purchases machinery, equipment, tools, raw material, packaging materials, parts, services and/or supplies necessary for operation of an organization. Compiles and analyzes statistical data to determine feasibility of buying products and to establish price objectives. Compiles information to keep informed on price trends and manufacturing processes. Confers with suppliers and analyzes suppliers’ operations to determine factors that affect prices and determines lowest cost consistent with quality, reliability and ability to meet required schedules. Reviews proposals, negotiates prices, selects or recommends suppliers, analyzes trends, follows up orders placed, verifies delivery, approves payment and maintains necessary records. May prepare bid packages.
  • KNOWLEDGE: Frequent use and general knowledge of industry practices, techniques and standards. General application of concepts, and principles.
  • PROBLEM SOLVING: Develops solutions to a variety of problems of moderate scope and complexity. Refers to policies and practices for guidance.
  • DISCRETION/LATITUDE: Works under only very general supervision. Work is reviewed for soundness of judgment and overall adequacy and accuracy.
  • IMPACT: Contributes to the completion of organizational projects and goals. Errors in judgment or failure to achieve results would normally require a moderate expenditure of resources to rectify.
  • LIAISON: Frequent internal company and external contacts. Represents organization on specific projects.
  • WORK PRODUCTS: (Examples may include but are not limited to) Prepare proposal requests consistent with the requirements of the contract. Develop new sources of supply based on quality product, on-time delivery and competitive pricing. Solicit and award purchase orders consistent with the requirements of the contract.

Qualifications:

3+ years of directly related experience with a Bachelor’s Degree in Supply Chain, Business or a related field. Intermediate MS Word, PowerPoint,  Excel and MRP system skills. Knowledge of Contract Law and other Procurement regulations.

Experience with buying and knowledge of supply chain and how it works.  Understanding of FAR’s and DFARs.  Ability to use Microsoft Office.  Understanding of ITAR and export requirements.  Must be approachable and be able to communicate with internal and external customers.

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Medical Records Assistance, Toms River

Job Purpose

This is clerical work performing a variety of tasks, following established guidelines, related to the processing and maintenance of medical records.

Characteristic Duties and Responsibilities

Maintains extensive patient medical files; updates files; purges inactive files.

Pulls patient files for use by staff; creates new files for new patients; ensures that files are sent to correct location.

Enters new data received from patient’s visit into file; analyzes all charts for correct information; processes lab reports and enters information; checks to see that all documentation, reports and other appropriate information is included.

Files patient histories into correct location.

Answers phone; responds to inquiries; refers to correct department or person.

Arranges appointments and prepares daily appointment charts.

Performs various clerical and secretarial duties, i.e. typing and processing mail.

Explains nature of treatment or tests if medical staff requests.

Assists in the preparation of medical information releases; processes informational requests in accordance with strict guidelines.

Knowledge, Skills, and Abilities

Knowledge of standard office procedures and equipment.

Good communications skills.

Ability to understand and follow directions.

Ability to maintain confidentiality.

Ability to work well with a wide range of people.

Minimum Requirements

Education: High school diploma or GED.

Experience: Six months experience in medical records maintenance.

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Junior Accountant Contact Assignment Livingston NJ

Junior Accountant Contact Assignment

MAJOR RESPONSIBILITIES:

  • Primary responsibility is to assist with the preparation of financial statements and

support schedules according to corporate time lines

  • Excel knowledge, creation of tables and organizing accounting data
  • Assist with the monthly close procedures
  • Prepare account reconciliations (cash, liabilities, fixed assets, payroll accruals)

and supporting sub-ledgers

  • Research and resolve account reconciling items
  • Assist with documentation and testing of internal enterprise reporting system

upgrades and modifications

  • Journal entries and Accounts Receivable
  • Assist with preparation of audit sampling package for external & internal audits
  • Billing experience a plus but not required
  • Support other team members as necessary
  • Other projects as assigned

QUALIFICATIONS:

  • Recent college graduates encouraged to apply
  • 4 year Accounting or Business related degree required
  • Must be highly detail oriented and organized
  • Excellent communication and interpersonal skills with a customer service focus
  • Ability to act and operate independently with minimal daily direction from

manager to accomplish objectives

  • Proficiency with email and Microsoft Office application; especially Excel
  • Fund E-Z would be a tremendous plus
  • Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance creativity, problem solving, and result

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Executive Assistant, Clifton, NJ Area Long Term Contract

Description:

Job Title: Executive Assistant “Executive Assistant” “Administrative Assistant”

Possible Contract to Direct Hire

Provide personal administrative support and assistance to executive staff.
Responsibilities:

  • prepare and edit correspondence, communications, presentations and other documents
  • file and retrieve documents and reference materials
  • conduct research, assemble and analyze data to prepare reports and documents
  • design and maintain databases
  • manage and maintain international executives schedules, appointments and travel arrangements
  • arrange and coordinate meetings and events
  • record, transcribe and distribute minutes of meetings
  • monitor, respond to and distribute incoming communications
  • answer and manage incoming calls
  • receive and interact with incoming visitors
  • liaise with internal staff at all levels
  • interact with external clients
  • co-ordinate project-based work
  • review operating practices and implement improvements where necessary
  • supervise, coach and train lower level staff

Qualifications:

  • usually at least 3 years experience providing support at the executive level
  • proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
  • knowledge of standard office administrative practices and procedures
  • Bachelors degree an advantage

Key Competencies/Skills

  • organizational and planning skills
  • Strong working knowledge of the Microsoft Office suite of products with an advanced understanding of Word and Outlook
  • Superior written and oral communications skills
  • excellent communication and written skills
  • information gathering and information monitoring skills
  • problem analysis and problem solving skills
  • judgment and decision-making ability
  • initiative
  • confidentiality
  • attention to detail and accuracy
  • flexibility/ capable of working extra hours as necessary
  • Must have high patience level

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Senior Payroll Specialist , Orangeburg, NY

Payroll Specialist Direct Hire  
POSITION PURPOSE

This position interacts with associates at all levels of the Company. The Payroll Specialist will  administration of payroll, interact with Human Resources and Finance associates at all locations and with outside vendors including auditors, payroll service providers, and legal counsel.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
The primary purpose of this position and major area of responsibility is the maintenance and direction of the administration of Payroll and Timekeeping.
Payroll/ Timekeeping
• Manage Timekeeping systems
• Manage payroll potion of the current payroll system, including any legacy systems required for historical data retention purposes
• Lead payroll system initiatives (upgrades, system administration)
• Act as back-up for Timekeeping and Payroll Specialists

Regulatory Reporting
• Coordinate the completion of payroll regulatory reporting requirements including payroll taxes, garnishments and other payroll related reporting requirements
• Ensure the timely deposit and transfer of all payroll related funds
Support Finance department requirements
• Support auditor requests and information requirements
• Headcount reporting
• Assist/prepare back-up for accounting related accruals/reports (e.g. vacation pay accruals)
QUALIFICATIONS
EDUCATION/CERTIFICATION: Bachelor’s Degree or equivalent work experience
REQUIRED KNOWLEDGE: Five plus years of experience with payroll/ timekeeping, in multi-location and multiple shift operations
EXPERIENCE REQUIRED: • MS Office with strong knowledge of Excel
• Knowledge of payroll systems UltiPro and ADP
• Knowledge of UltiPro Time Management
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Procurement Specialist Buyer Clifton, NJ Excellent Hourly Rate

Procurement Specialist / Buyer 

 Job Description:

  • Sources and purchases machinery, equipment, tools, raw material, packaging materials, parts, services and/or supplies necessary for operation of an organization. Compiles and analyzes statistical data to determine feasibility of buying products and to establish price objectives. Compiles information to keep informed on price trends and manufacturing processes. Confers with suppliers and analyzes suppliers’ operations to determine factors that affect prices and determines lowest cost consistent with quality, reliability and ability to meet required schedules. Reviews proposals, negotiates prices, selects or recommends suppliers, analyzes trends, follows up orders placed, verifies delivery, approves payment and maintains necessary records. May prepare bid packages.
  • KNOWLEDGE: Frequent use and general knowledge of industry practices, techniques and standards. General application of concepts, and principles.
  • PROBLEM SOLVING: Develops solutions to a variety of problems of moderate scope and complexity. Refers to policies and practices for guidance.
  •  DISCRETION/LATITUDE: Works under only very general supervision. Work is reviewed for soundness of judgment and overall adequacy and accuracy.
  • IMPACT: Contributes to the completion of organizational projects and goals. Errors in judgment or failure to achieve results would normally require a moderate expenditure of resources to rectify.
  • LIAISON: Frequent internal company and external contacts. Represents organization on specific projects.
  • WORK PRODUCTS: (Examples may include but are not limited to) Prepare proposal requests consistent with the requirements of the contract. Develop new sources of supply based on quality product, on-time delivery and competitive pricing. Solicit and award purchase orders consistent with the requirements of the contract.

Qualifications:

3+ years of directly related experience with a Bachelor’s Degree in Supply Chain, Business or a related field. Intermediate MS Word, PowerPoint,  Excel and MRP system skills. Knowledge of Contract Law and other Procurement regulations.

Experience with buying and knowledge of supply chain and how it works.  Understanding of FAR’s and DFARs.  Ability to use Microsoft Office.  Understanding of ITAR and export requirements.  Must be approachable and be able to communicate with internal and external customers.

 

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Corporate Recruiter Contract-to-Hire Morristown, NJ

Corporate Recruiter Contract-to-Hire

Description:

Contract to Hire

Morristown, NJ

Hour Rate Compensable with Experience

Job description

Our Client a Leader in it’s Field is looking to fill a contract Tl Recruiter position.  This on-site position will help take our recruiting function to the next level by further building out our US Corporate team. There’s a lot of room to innovate and develop creative recruiting strategies and programs so for the right person, this may just be your dream job!

Experience recruiting in wide spectrum of Disciplines

Responsibilities:

  • Represent our client in a positive way and attract qualified candidates to join our team.
  • Manage candidate process and experience ensuring a positive interaction regardless of whether they get the job.
  • Full life cycle recruiting: post openings, source candidates, review resumes, screen applicants, manage interview process, gather feedback, conduct reference checks, provide salary recommendations, and present & negotiate offers.
  • Collaborate with Director, HR, Department Heads and Technical Hiring Managers to develop & execute recruiting strategies.
  • Facilitate interview feedback and hiring discussions with interviewers and hiring managers.
  • Utilize innovative recruiting methods including social media sites, networking events, building partnerships, etc.
  • Foster applicant relationships & develop a pipeline for future positions.
  • Promote & generate employee referrals – partner with HR team to build out an innovative program.
  • Develop partnerships with colleges/universities, business/trade associations, and other interest groups.
  • Organize & attend recruiting events, including job fairs, meet-ups, & networking events.

Desired Skills and Experience

Requirements:

  • 3+ years of Recruiting in all fields that surround a corporate headquarters
  • Outgoing & dynamic personality with excellent communication skills and the ability to quickly connect and work with individuals across all disciplines
  • A proactive, results-driven approach
  • Natural ability to multi-task and respond quickly to ever-changing priorities
  • Ability to grasp new and emerging technologies
  • Patient, communicative team player that is detail oriented and has outstanding interpersonal, written and verbal communication skills.
  • Computer savvy & proficient with Calendar
  • HRIS/ATS experience
  • BA/BS preferred

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HR Generalist Lyndhurst New Jersey

Category: Direct Hire Positions, Human Resources, Jobs
Location: Lyndhurst , New Jersey
Salary: Open to Experience
Description:
HR Generalist
Summary: While functioning as a generalist, main responsibilities are in the recruitment arena and administering policies relating to all phases of human resources by performing the following duties.
Job Duties:
• Manages the recruitment function by sourcing recruiting and interviewing applicants and employees to fill vacant positions. Provides feedback to managers regarding above.
• Handles all New Hire paperwork requirements.
• Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures and reporting are in compliance.
• Responsible for Affirmative Action Plan and auditing of Affirmative Action Plan.
• Responsible for meeting Key Performance Standards set by the Company.
• Generates and maintains records of personnel data such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics.
• Performs reference and background checks.
• Responsible for the Job Description process which includes maintaining and revising as needed.
• Shared responsibility with other members of the team for all training programs related to HR.
• Responsible for the Applicant Tracking System.
• Responsible for organizational charts and monthly reporting.
• Prepares employee separation, transfer and promotion notices and related documentation.
• Responds to inquires regarding policies, procedures and programs by interpreting company guidelines
• Assists with immigration issues.
• Assists in projects as needed.
Skills:
• To perform this job successfully, an individual should have knowledge of Database software; Human Resource systems; Internet software; Payroll systems; Spreadsheet software and Word Processing software.
Education & Requirements:
• Bachelor’s degree from four-year college or university required; and 3 to 5 years
related experience;
• PHR or SPHR preferred
• Valid drivers license required
• Up to 10% travel
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Field Support Engineer..Sacramento, CA

Title Field Support Engineer
City Sacramento
State CA
Description Summary: Plans and coordinates activities concerned with installing instrumentation, investigating and resolving customer reports of problems with instruments, and minimize future operational or service difficulties by performing the following duties.

This is a 6 month assignment with possibility of direct hire FSE

Job Duties:
Installs instruments at customer’s facility, sales demos, product shows, etc, to ensure full functionality according to specifications.
Analyzes, reviews, and inspects findings to determine source of problem, and performs troubleshooting, repair, replacement, or other corrective action.
Documents and records information to be included in the repair records in accordance with company policies and regulatory agencies.
Adheres to all company policies and procedures.
Timely completion of TSB’s and preventative maintenance procedures.
Demonstrates proper operation to end users.
Coordinates problem resolution within Field Support Group & other personnel to expedite repairs, including timely escalation.
Provides a communication link between the customer and the company to help ensure that effective service is provided to the customer.
Responsible for effective management of company resources.
Conducts basic on-site in-service training of proper operation of company instrumentation.
Provides application assistance/troubleshooting as required.
Supports Sales and Marketing departments.

Skills:
Identifies and resolves problems in a timely manner
Manages difficult or emotional customer situations
Strong PC skills, including knowledge of database & internet software; Windows NT, XP and DOS

Education & Requirements:
High School diploma or general education degree (GED) required with minimum 3 years related experience troubleshooting and repairing diagnostic equipment with field experience required; or
Associate’s degree or equivalent from two-year college or a certificate from a Technical/Military School in a related field;
Bachelor’s degree in related field from four-year college or university preferred.
Valid driver’s license
Ability to travel outside of designated territory, if needed. Up to 50% overnight travel dependent upon territory. Occasional weekend/holiday on-call coverage for the region.

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Project Leader Facility Buildout Bio Tech Contract-to-Hire

Project Leader Facility Buildout Bio Tech Contract-to-Hire

Recently project approved to start, we have decided to fill it as a temp/temp to hire going forward. The major differential is in this case we are looking Project lead for one project right now: facility buildout / equipment installation etc. so someone who has managed a similar total process would be great.  Looking for in this temp role; looks for process and production working in areas of product development and related process.

Here is the updated description of what we need:

Objective: Through detailed PM, manage the startup of a new manufacturing facility.  Key activities included but not limited to:

Duties:

-Develop project schedule, update and maintain schedule.

-Analyzed critical path, longest path, and analyze / resolved and troubleshoot issues.

-Provide management timely reports

-Coordinate resources for timely order, delivery, installation, SAT and validation (IQ, OQ, PQ) of all critical equipment.

-Provide facility construction support throughout all phases of project.

– Managed and executed construction contract, equipment contracts by working closely with contractor’s suppliers and sub-contractors.

-Manage resource needs to support proper installation of biotech equipment ( electricians, plumbers)

– Coordinated the work effort of the staff consisting of equipment suppliers, validation team, electricians and plumbers etc. for timely completion of the project.

Other / Requirement:

Preferred PM knowledge/ experience in biotech manufacturing or manufacturing engineer. Understanding of process engineering.

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