Job Title: Executive Administrative Assistant
Contract to Direct Hire
This job will start as a contractor (temp) and convert to Direct Hire with full benefit package after a reasonable trial period.
Provide personal administrative support and assistance to executive staff.
Responsibilities:
- prepare and edit correspondence, communications, presentations and other documents
- file and retrieve documents and reference materials
- conduct research, assemble and analyze data to prepare reports and documents
- design and maintain databases
- manage and maintain international executives schedules, appointments and travel arrangements
- arrange and coordinate meetings and events
- record, transcribe and distribute minutes of meetings
- monitor, respond to and distribute incoming communications
- answer and manage incoming calls
- receive and interact with incoming visitors
- liaise with internal staff at all levels
- interact with external clients
- co-ordinate project-based work
- review operating practices and implement improvements where necessary
- supervise, coach and train lower level staff
Qualifications:
- usually at least 3 years experience providing support at the executive level
- proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
- knowledge of standard office administrative practices and procedures
- Bachelors degree an advantage
Key Competencies/Skills
- organizational and planning skills
- Strong working knowledge of the Microsoft Office suite of products with an advanced understanding of Word and Outlook
- Superior written and oral communications skills
- excellent communication and written skills
- information gathering and information monitoring skills
- problem analysis and problem solving skills
- judgment and decision-making ability
- initiative
- confidentiality
- attention to detail and accuracy
- flexibility/ capable of working extra hours as necessary
- Must have high patience level
forward resumes to: jobs@jobsbl.com