Administrative Assistance Bergen County NJ

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Administrative Assistant (direct hire position)

Looking for a job were you can make a impact….an opportunity that welcomes your input? a small employer were your work would be really valued? Have the below skills…..

  • Calendar maintenance, appointment setting
  • Extensive Scheduling Travel experience
  • Proposal Writing / PowerPoint skills
  • Creating and updating spreadsheets for file management.
  • Preparing, editing, and proofreading contracts.
  • Maintaining confidential files, correspondence, contracts and electronic data.
  • Forward resumes to Larson@jobsbl.com

Regulatory Associate, Ramsey NJ

Posted by boblarson on

Regulatory Associate

Essential Function:

Responsible for reviewing and approving product labels and claims for accuracy and regulatory compliance on cosmetic, drug, and surface disinfectant products.  Contribute to the registration of new products as well as the maintenance of regulatory compliance for approved products during the post-marketing phase. Will assist in preparing quality regulatory submissions in compliance with FDA (510K, NDA, ANDA or 505b2), Health Canada (NHP or DIN) or EPA.  Must have strong verbal and writing skills and can work independently and pays attention to details. 

Scope:

The Regulatory Associate will work in cross-functional teams and support Regulatory Strategies in meetings. 

Position responsibilities:

  • Review and research regulatory requirements for cosmetics, OTC, Drugs and EPA products.
  • Review and approve product labels (based on approved claims)
  • General understanding of FDA, EPA and Canadian product labeling regulations
  • General understanding of FDA, EPA, Health Canada and ICH regulations
  • Assist in writing 510K, NDA, ANDA, and 505b2 submissions to the FDA
  • Assist in writing regulatory submissions to Health Canada and EU.
  • Review technical documents for accuracy and regulatory compliance.
  • Interface with R&D, analytical, purchasing, marketing and sales on regulatory questions and issues.
  • Must be able to follow direction and be accountable for work that they are assigned.
  • Assist in preparing regulatory documents and presentations for internal meetings
  • Perform literature reviews and searches to support regulatory activities
  • Maintain Regulatory databases
  • All other duties as assigned.

 

Minimum Requirements:

Equivalent Education Level Requirements:

Minimum BS degree in a relevant scientific discipline for pharmaceutical industry; preferably in chemistry, biology, pharmacy or equivalent.

Experience Required:

  • 6 months to 1 year of drug development and pharmaceutical experience in Cosmetics, Drugs, and Medical devices
  • Working knowledge of FDA regulations is required. An understanding of foreign (EU, Health Canada and ICH) regulations is a plus.
  • Experience in labeling review and approval for Cosmetics, Drugs and Medical devices is preferred.
  • Experience in writing and editing technical documents to support regulatory submissions is a plus.
  • Experience in 510K, NDA, ANDA and 505b2 submissions to the FDA is a plus.
  • Strong verbal and writing skills are required.
  • Ability to following SOP and document accordingly required.
  • Ability to multi-task and prioritize workload required.
  • Must have a team attitude.

Knowledge Required:

Proficient in Microsoft Office applications, data collection (review and analyze information) and general analysis tools.

 forward resumes to jobs@jobsbl.com

 

SETTING RECORD STRAIGHT ON SWITCHING JOBS

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Bob Larson, CPC
Bob Larson, CPC

BERMAN LARSON KANE

Career Report

August 2015

 

Feature Story

 

SETTING RECORD STRAIGHT ON SWITCHING JOBS

With job seekers appearing to now hold more power than employers, the best advice that was true about switching jobs is necessarily gospel anymore, according to an article from the Harvard Business Review’s HBR.org/Blog.

Indeed, as more positions become available and fewer look for work, especially as Baby Boomers retire, many experts describe the current labor market as “candidate-driven.” So does this mean when switching jobs the job seeker is in the driver’s seat? Not necessarily so. But it does, in fact, mean you may no longer be able to rely on “age-old” guidance in your job search.

That said, the publication asked readers (and its own editors) what advice they hear most often about how to switch jobs and then talked with two experts to get their perspectives on whether long-held advice holds up in practice and against recent research and job trends. Here from the article are excerpts with insights on the topic:

  1. “Never tell your boss that you’re looking for another position.”

It may seem logical that you want to have a job in hand before you reveal you’re leaving. After all, you don’t want your boss to be mad at you or stop investing in you. But things have changed. Not only is there less risk in letting your manager know you’re looking than there used to be, but there may be upsides too, said Claudio Fernández-Aráoz, a senior advisor at executive search firm Egon Zender. Foremost among them, your boss may want to figure out how to keep you.

And if employees are intent on leaving, companies are making more effort to be sure people leave on good terms. They recognize that former employees are out there on social media, and they don’t want to “risk being disparaged on Glassdoor, Yelp, Facebook, or Twitter.” said John Sullivan, an HR expert and professor of management at San Francisco State University. Many companies now also have programs that keep the door open in case employees want to return.

  1. “Stay at a job for at least a year or two — moving around too much looks bad on a resume.”

“This is a popular piece of conventional wisdom,” said Sullivan, and it’s simply not true anymore. First of all, it’s not always realistic. “There are many times when you really need to leave your job without anything else,” said Fernández-Aráoz. For example, you may need to relocate because of your spouse’s job or quit to take care of a family member.

Second, short stints no longer hurt a resume. Sullivan said that employers have become more accepting of brief periods of employment. As many as 32% of employers expect ‘job-jumping.’ “It’s become part of life,” he added. In fact, people are most likely to leave their jobs after their first, second, or third work anniversaries, with Millennials especially prone to short stays at jobs. Sullivan’s research shows that 70% quit their jobs within two years. So the advice to stick it out at a job for the sake of your resume is just no longer valid.

Gaps in job history aren’t the sticking points they once were either, said Sullivan. You just have to show that your time off wasn’t a waste of time. Employers just want to know that you made use of the time either to gain a new skill, have a life-changing experience, or learn something new. Still, said Fernández-Aráoz, you should avoid jumping around if you can, not because of any potential damage to your future job prospects, but because of the emotional drain.

  1. “Don’t quit your job before allowing your current employer to make a counter offer.”

If you’re a valuable employee, Sullivan said that smart companies will try to convince you to stay. “If you’re on their priority list, it would be considered ‘regrettable turnover’ for them and they’ll do what they can to keep you.” Counteroffers, in fact, have become much more common, especially in industries where there’s talent scarcity, Fernández-Aráoz pointed out.

But be careful, he warned: “In my three decades of experience, I’m genuinely convinced that most counteroffers are bad for all parties.” He gives two reasons: First, there was a reason you started to look for another job and that’s unlikely to change despite your employer’s promises. Second, you’ve made a commitment to the new company and you should honor it. But, on the other hand, he added, you should analyze both alternatives and make a sound decision based on the unique situation you are in. Which opportunity will give you what you want in the future?

  1. “Never make a lateral move — a new job is your only chance of making a big leap in title and compensation.”

“That’s so last year,” said Sullivan. “Yes, the old model was that you were Assistant VP, then VP, then Senior VP. But that’s GM in the 1980s, not today’s organizations.” He said given how flat companies are today, there’s often nowhere to go in your current job or in another one. Focus instead on finding interesting work rather than worrying about lateral moves. Fernández-Aráoz agreed: “If you are going for title and compensation, think again!” More money and a better title rarely are what make you happy, he said. Instead, look for autonomy, mastery, and purpose.

  1. “You should always be looking for your next job.”

You want to be happy, not constantly searching, said Fernández-Aráoz. When you have found a job you love, looking for your next one is unnecessary. But, even if you’ve found a role that keeps you happy, you should still be learning and growing, added Sullivan. He points out that this doesn’t have to be a new role with a new company, but can be a different role or challenge in your existing job.

NEWS FROM BERMAN LARSON KANE:

July continued with a steady increase in contract hiring across several disciplines.  “It is our pleasure here at BLK to assist our clients with interim staffing augmenting skill and talent gaps” , comment Bob Larson, CPC  president BLK.

As the job creation numbers continue to improve and unemployment continues to decrease we are very optimistic about hiring projects over the last 4 months of the year.  We continue to experience an increase in talent shortages across various disciplines.

 

 

 

 

 

 

Business Analyst Piscataway NJ 35% US Travel

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Business Analyst

Job Description

Interface with customers to understand user business processes and gather their functional requirements needed to configure and customize their new Laboratory Information Management Systems (LIMS). Document system processes and procedures for customer requirements and functionality needs. Working either independently or with other members of the Professional Services team, to analyze and resolve technical project issues, surrounding functional and design requirements.

Primary Job Objectives

  • Gather, develop, and document functional business requirements for customer projects. Transform the users’ requirements in to functional requirements leveraging the both the architecture and functionality.
  • Interfacing with Configuration Designer and, if necessary, Applications Programmer to ensure the functional requirements and solutions are properly transferred for configuration / development. Review project construction efforts / development.
  • Interface with Project Management to insure strong communication regarding timelines, deliveries, project issues and changes are addressed.
  • Provide assistance and guidance to the customer in adding master data to the configuration prior to or during the implementation.
  • Administrative responsibilities.

Business Analyst responsibilities include the following: This is not an exhaustive task list and other duties may be assigned as deemed appropriate or warranted by immediate manager.

  • Generate consulting revenue coupled with the requirements of ensuring that each system configuration is delivered with a high degree of quality and within the required time frame.
  • Developing and implementing appropriate methods for capturing and documenting customer business requirements for system development, third party software integration and external database interfaces.
  • Conducting and facilitating customer workshops for information gathering.
  • Collaborating with Application Designer and Application Programmers to implement customer’s solutions.
  • Preparation of functional requirements specification (FRS).
  • Ensure that proposed FRS and corresponding design is line with the number of consulting days that have been ordered by the customer for this engagement.
  • Collaborating with Project Management on project issues, concerns, schedules of deliveries and completion estimates.
  • Provide day-to-day contact for the customer during the implementation.
  • Orchestrate system reviews and gather feedback from the customer on required changes
  • Provide input to the Project Manager on any change orders that may be requested by the customer
  • Execute the Acceptance Test Plan (ATP) with the customer, and document all exceptions, and coordinate a resolution plan with the designer/application programmers.
  • Work with the Project Manager to ensure that the developed configuration is handed off to the support team.

Job Qualifications Necessary

  • Business Analyst must have at least a Bachelors degree, 3-5 years of experience interfacing with customers in a consulting environment
  • 2-3 years of experience in performing business analysis and/or process re-engineering

Able to Travel 75% mostly domestic

  • Must possess strong technical documentation and organizational skills.

Forward Resumes to jobs@jobsbl.com

 

 

Dental Receptionist Suffern NY

Posted by boblarson on

Dental Receptionist/

Must be Able to Work approximately 35 plus  Flexible Hours per week  including every other Sunday and weekday flexibility to cover  some AM 7-4 Shifts and PM 3-10 Shifts

PRIMARY RESPONSIBILITIES

Responsible for administering the day-to-day activities of the business office, including: maintenance of the records of patients, scheduling of patients, accounts receivable, maintaining appearance and order of dental office.

SPECIFIC DUTIES

Reception Management of busy Dental Clinic

Answer and respond to telephone calls with professionalism

Manage day-to-day operations of dental office

Review the office  for a neat, professional appearance and make necessary changes

Check the daily schedule for accuracy

Answer and respond to telephone calls with professionalism

Review supplies for reception

Ensure that HIPAA Notice of Privacy Practices Notice is on display

Patient Management

Maintain a professional reception area; organize patient education materials, etc.

Greet and welcome patients and visitors to the practice

Check in patients according to office protocol, verifying and updating patient information

Manage recall and inactive patient system

Oversee patient relations & handle patient complaints, under. indirect supervision

Help explain office policy to patients

Confirm the next day’s appointments according to protocol and patient preferences

Schedule patients for efficient use of doctor and staff time

Check patient quick-fill list to try to fill in cancellation and no-show appointment times

Collect payment from patients at the time of treatment

Make follow-up appointments as needed

Records Management

Gather and accurately record insurance information from patients

See that records are stored securely and handled in compliance with HIPAA privacy and security regulations

Accurately file patient information

Arrange patient charts and radiographs for the next day’s appointments

Track cases and referrals to and from other doctors

Insurance

Update insurance information on all patients at all times

Submit treatment plans for predetermination of benefits

Prepare claim forms for patients with dental insurance

Organize supporting materials for claim forms, such as radiographs or written narratives, as directed by Dr. S.

Mail or electronically submit claim forms from office

Assist in the resolution of problems with third-party payers

Inventory Management

Monitor inventory and order dental office supplies as needed

Monitor and make sure all dental office equipment is working properly

forward resumes to jobs@jobsbl.com

 

Business Systems Analyst Commercial Credit, Paramus NJ

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 COMMERCIAL CREDIT BUSINESS SYSTEMS ANALYST

SUMMARY: Supports the Commercial Credit area of the Commercial Lending Department; analyzes, and organizes all lending  data from the loan origination and core lending systems. Develops professional reports, charts, and metrics of all lending data for submission to Senior Management and the Board of Trustees. Ensures all information is accurate and submitted in a timely manner.

 

Qualifications

  • BS in Finance, Economics , Accounting or Computer Science
  • Minimum of 3 years of experience with Business Intelligence, Database reporting and MIS.
  • Relevant knowledge of Commercial Lending products and services.
  • Proficiency with Business Intelligence tools including designing report queries, report formatting and extracting information into Excel spreadsheets.
  • Ability to analyze and organize data from core systems and lending applications into professional report formats; charts, graphs, for presentation to Senior Management and Board of Trustees.
  • Excellent verbal and written communication skills and ability to present information to all levels of management.

JOB DUTIES

1.Utilizes the Commercial Lending systems as well as the Bank’s core systems to develop and produce regular & ad-hoc reports of lending data. Organizes and analyzes data from the lending systems to ensure all information submitted to Senior Management and the Board is accurate, relevant and submitted in a timely manner. 40%

2.Responsible for conducting business process analyses, needs assessments, and preliminary cost/benefits analyses in an effort to align information technology solutions with business initiatives.

Develops or modifies information systems while considering the business implications of the application of technology to the current business environment.   20%

3.Creates, prepares and documents detailed specifications of the programs utilized to pull data. Includes: creation and use of documents to facilitate the request and data integrity of the data that is provided to the internal customer.      20%

4.Work with and support Senior Management and be accountable for disseminating and summarizing information into a format that can facilitate high level decision making processes.      15%

5.Performs other job related duties as assigned.             5%

Forward Resumes to jobs@jobsbl.com

 

HOW TO USE PUBLIC SPEAKING SKILLS AT WORK

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HOW TO USE PUBLIC SPEAKING SKILLS AT WORK

Bob Larson, CPC

While some people are naturally good at public speaking, many have to work at it. That’s why there are specialized courses and groups to help individuals improve this important skill. And while many think of “public speaking” as standing front of large crowds and giving presentations — especially in business — in reality it has much broader applications, a U.S. News & World Report article pointed out.

For instance, public speaking techniques can be used while speaking to smaller groups, even during an internal meeting at work, as well as in other everyday work situations that are less obvious, whether it be providing feedback, pitching ideas or communicating with your boss or co-workers.

Clearly, learning to be a good public speaker can boost your confidence in all aspects of life and help you to better think on your feet, the article noted.

In the following Q&A featured in the article, Gary Schmidt, former international president of Toastmasters, shared his thoughts with blogger Marcelle Yeager on how public speaking skills can be applied to a variety of common work settings:

  1. How can you use public speaking techniques to advocate for yourself and your work when you’re going for a promotion?

Working on your speaking skills enables you to polish your communication and leadership skills and increase confidence (areas that are key to career advancement). Self-confidence is key for taking on projects you might otherwise not handle.

Another skill or strength that’s helpful when advocating for yourself is the ability to think on your feet. You can practice this by organizing your thoughts within a short timeframe to respond to an impromptu question or topic. This way, when a colleague or your boss asks you a tough question, you will feel confident speaking off the cuff.

You may be doing the best work in your entire organization, but if no one knows about it, it will not help you progress in your career. The solution: speak up! But do it at the right time in the right place in the right way. An organization like Toastmasters [for example] teaches you to speak clearly and concisely, in an organized manner and with confidence. So when you have 30 seconds with your boss or another superior in the hallway or elevator, you can briefly describe the great work you are doing on a project in a humble and charming way.

  1. What are some ways you can employ public speaking principles to better communicate with your boss and co-workers?

Don’t rely on email and technology tools. Instead, become a strong face-to-face communicator and learn the importance of tone and body language. Many tasks and projects fail because of ineffective communication. That’s why it is important to practice by doing. The more you practice delivering clear messages and feedback, the easier it will become.

Good speakers are also good listeners who pay careful attention to their audience and are receptive to feedback. It is important to notice nonverbal cues, such as eye contact and body language, in order to read an individual or audience to see if they are engaged.

  1. Are there particular public speaking methods you can employ to improve your negotiation and influencing skills?

The most important thing to consider when attempting to influence others is to know the audience and their needs. It’s important to act confidently, even if you don’t feel confident. Let your passion show. Be organized, clear and concise. Learn to effectively speak impromptu. Co-workers, and especially your boss, will know if you are unprepared. Influencing is not about you, the speaker. It’s about what you can do to solve a problem for the audience.

  1. How can you better present your work and ideas on the job, even in informal meetings?

Strong communication skills enable employees to not only become better public speakers, but also better listeners who can be relied upon to give valuable comments and recommendations. Employees should always be prepared to present their ideas with their boss, board member or colleague. Public speaking groups provide a supportive environment for learning communication skills that are increasingly valuable in the workplace.

Public speaking is not only about being able to deliver an effective presentation to a group. Employees can apply its principles to many different situations in the workplace. Utilizing these techniques can help you improve your communication, influencing and advocating skills to help you progress in your career.

Executive Administrative Assistant, Clifton, NJ

Posted by boblarson on

Job Title: Executive Administrative Assistant

Contract to Direct Hire

This job will start as a contractor (temp) and convert to Direct Hire with full benefit package after a reasonable trial period.

Provide personal administrative support and assistance to executive staff.
Responsibilities:

  • prepare and edit correspondence, communications, presentations and other documents
  • file and retrieve documents and reference materials
  • conduct research, assemble and analyze data to prepare reports and documents
  • design and maintain databases
  • manage and maintain international executives schedules, appointments and travel arrangements
  • arrange and coordinate meetings and events
  • record, transcribe and distribute minutes of meetings
  • monitor, respond to and distribute incoming communications
  • answer and manage incoming calls
  • receive and interact with incoming visitors
  • liaise with internal staff at all levels
  • interact with external clients
  • co-ordinate project-based work
  • review operating practices and implement improvements where necessary
  • supervise, coach and train lower level staff

Qualifications:

  • usually at least 3 years experience providing support at the executive level
  • proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
  • knowledge of standard office administrative practices and procedures
  • Bachelors degree an advantage

Key Competencies/Skills

  • organizational and planning skills
  • Strong working knowledge of the Microsoft Office suite of products with an advanced understanding of Word and Outlook
  • Superior written and oral communications skills
  • excellent communication and written skills
  • information gathering and information monitoring skills
  • problem analysis and problem solving skills
  • judgment and decision-making ability
  • initiative
  • confidentiality
  • attention to detail and accuracy
  • flexibility/ capable of working extra hours as necessary
  • Must have high patience level

forward resumes to: jobs@jobsbl.com

 

Banking Commercial Loan Officer , Edison NJ

Posted by boblarson on

Description: Analyzes and underwrites commercial loans of average complexity and dollar size within a designated region. Approves loans within established guidelines and lending authority. Develops new business relationships. Maintains portfolio of existing customer relationships. Assists higher level loan officers with larger loans.

Requirements:

Bachelor’s Degree in Business or Finance.

Minimum of 3 years of Banking experience as a Portfolio Manager, Sr, Credit Analyst or Commercial Lender

Excellent written and verbal communication skills.

Proven ability to develop new business and cross sell Bank’s products and services.

Knowledge of current Banking regulations.

forward resumes to jobs@jobsbl.com

Branch Manager Banking, Bergen County, NJ

Posted by boblarson on

Title Branch Manager

Position Summary

The Branch Manager is responsible for the administration and efficient daily operation of the branch office, including operations, product sales, customer service, and security and safety in accordance with the Bank’s objectives. Develops new deposit and loan business, provides a superior level of customer service and promotes the service culture through coaching, guidance and staff motivation. Provides leadership, training and supervision. Oversees the branch teller and FSR functions, and customer service duties. Must also be familiar with IRA services and banking products and services.

Key Duties & Responsibilities

  • Responsible for growing customer base; consumer and business relationships through internal and external marketing programs. Develop and grow business and consumer relationships.
  • Supervise the day to day operational functions of the branch
  • Approve customer and bank transactions within authority limits.
  • Perform pre-audits to identify & mitigate operational risk and to ensure ongoing adherence with compliance procedures.
  • Be knowledgeable about all deposit, business, and consumer loan products.
  • Maintain proper teller and vault cash levels including ordering coin and currency.
  • Responsible for the general maintenance of the facility. Ensure that all security procedures are strictly followed, branch is operationally sound, and satisfactory audits are achieved.
  • Collaborate in the hiring, training and retention of staff.
  • Supervise, coach, and develop staff regarding service expectations, policies, procedures, products, systems and banking transactions.
  • Facilitate regular employee meetings to discuss goals, disseminate company information, discuss operational issues, etc.
  • Prepare teller and FSR performance appraisals and disciplinary notices as needed.
  • Maintain staff schedules to provide adequate coverage at all times.
  • Maintain good public relations with customers and the community. Assume community leadership and service responsibilities with focus on Community Reinvestment Act.
  • Greeting customers, directing them to the appropriate area of the branch and ensuring customer needs are met.
  • Managing difficult situations with customers and providing them with a resolution, information or additional options. Ensure that quick and proper response to all reasonable customer requests.
  • Maintains the highest level of confidentiality with all information obtained. Our people make the difference, and we put relationships first.
  • Perform as a team member in allocating and coordinating the work flow.
  • Contribute to the fulfillment of department and company objectives and goals.
  • Comply with all department and company policies, procedures and regulations.
  • Be well organized and pay close attention to details.
  • Meet expectations for attendance and punctuality.
  • Other duties as assigned.

Knowledge, Skills & Abilities

  • Strong communication, analytical, problem solving, and decision making skills to effectively uncover and resolve complex customer and employee issues.
  • Excellent interpersonal & customer service skills, attentiveness, information retention, tact and diplomacy in dealing with both customers and employees.
  • Strong supervisory and leadership skills required to manage, motivate, and develop branch employees required.
  • This position requires a perceptive person who is capable of relating to individuals at all levels. As unique situations present themselves, the incumbent must be sensitive to Bank needs, customer and employee goodwill, and the public image.
  • Proven success in customer service and in the development of strong customer relationships.
  • Knowledge of all types of banking services, including consumer, business lending, and credit

administration.

  • Ability to work in a fast-paced environment & under pressure as needed.
  • The ability to make sound decisions. This may include making on-the-spot decisions regarding customer transactions; weighing customer satisfaction issues with the Bank exposure to loss or fraud and the ability to think through and rationalize decisions.
  • Detail oriented, strong organizational skills, and high degree of accuracy.
  • Self-starter, ability to work independently.
  • Competence with computers, telephones, 10-key calculator and other office machinery.
  • The requirements listed above are representative of the knowledge, skill, and/or ability required.

Education & Experience

College Degree Preferred.

Great Business Development / Sales Skills

Five plus years business services experience required with knowledge in banking and branch operations preferred.

Prior managerial experience

forward resumes to: jobs@jobsbl.com