Executive Assistant Tappan NY

Summary: Provides administrative support to the Chief Executive Officer,

Job Duties & Responsibilities:

Provides administrative support to the Chief Executive Officer,

Manages the executive’s schedules, appointments, travel, meetings, conference calls, etc.

Interact routinely with counterpart in Corporate.

Arranges visits for colleagues.

Organizes and maintains files, files correspondence and other record retention including confidential files.

Develop strong and effective business relationships with all key internal and external contacts.

Composes, types, sends and tracks routine correspondence.

Prepare PowerPoint presentations.

Conducts internal and external research.

Screens incoming calls and correspondence and responds independently when possible.

Reviews expense reports for compliance with company travel and entertainment policy.

Maintains time sheets.

Orders documents, subscriptions and other items and tracks the cost.

Assists in organizing the National Meeting and on site meetings.

Education & Experience:

Associate’s degree (A. A.) or equivalent from two-year college or technical school required; 3 to 5 years related experience.

Skills:

Strong knowledge of Database software; Internet software; Spreadsheet software; PowerPoint and Word Processing software.

Ability to read and interpret documents, instructions, and procedure manuals.

Ability to write routine reports and correspondence.

Ability to communicate effectively.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

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