Contract Administrator, Full Benefit Package, Parsippany NJ

Contract Administrator
City Parsippany
State NJ
Description Summary: Drafts and reviews the company’s legal commercial contracts. Amends existing contracts in regards to legal terms and conditions, addendum, buyouts and transfer of ownership.

Job Duties:
• Records and maintains detailed and organized files, both in paper and electronic database format, of executed contracts which will include original contract, all correspondence, changes/deviations, special obligations, amendments, clarifications, payment schedules.
• Uses practice references appropriately and recognize unique requirements, characteristics, and issues that arise in different contract settings in order to negotiate terms and conditions in accordance with established contract practices and organizational policy and procedures.
• Reviews and interprets contractual language critically to determine obligations and ensures that contracts contain all appropriate terms and conditions. Assists in approving or rejecting requests for deviations from contract specifications and delivery schedules.
• Investigates and resolves or refers as appropriate disputes/complaints in accordance with contractual requirements.
• Monitors contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations. Requests or approves amendments to or extensions of contracts.
• Maintains government contract related documents such as solicitations, amendment of solicitation, and blanket purchase agreement. Ensures that documents are reviewed for consistency with contract or proposal, aligned with pertinent functional areas (sales, finance, sales admin, service), before signature by authorized personnel and returned to customer in a timely manner.
• Maintains documents in an organized manner either in paper copy and /or electronic format.
• Maintains communication regarding contract events and milestones (signature, countersignature, effective dates, etc.) with all stakeholders in accordance with organizational protocols and standards.
• Lead or participate in process improvement or system implementation initiative.
• Files legal documents such as bankruptcy notices and regulatory filings.
• Assist Finance, Sales and Sales Administration in identifying areas for improvement in standard contracts, contract administration practices and office procedures.
• Assist in preparation of responses to public tender offers.
• Create contract clause manual for boilerplate contract language.

• Bachelor’s degree from four-year college or university with 2 to 3 years related experience required, or Paralegal Certificate or degree with 4 to 5 years required.
• Must be well-versed in contract law and in office practices and procedures applicable to contract law practice.
• Experience with government and health industry contracts preferred. Bankruptcy laws experience a plus.

• Knowledge of Database software; Internet software; Spreadsheet software and Word Processing software.
• Ability to read, analyzes, and interprets general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to read and understand contracts in French a plus.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Travel: Up to 10% required.

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