At Work It Pays to be Likeable

President,  Berman Larson Kane
President, Berman Larson Kane

@ Work, it Pays to be Likeable

The time-worn adage that nice guys finish last isn’t exactly true, according to an article in USA Today. In fact, growing research shows that likable employees may have more success on the job and that likability can even trump competence.

A study in the Harvard Business Review found that personal feelings toward an employee play a more important role in forming work relationships than is commonly acknowledged, the article pointed out. The study also indicated that this is even more important than how competent an employee is seen to be.

“We want to work with people that make us feel good to be around them,” said Tom Sanders, author of The Likeability Factor, which explores how having an appealing personality can positively influence life and careers. “Likability is the tiebreaker in almost anything.”

Likability is hard to define, but Sanders said people gravitate toward others who deliver psychological benefits. In other words, likability is the ability to produce a positive emotional experience in someone else, such as making co-workers feel good about themselves.

The Harvard Business Review study also found that employees don’t want to work with someone who is disliked, and it almost doesn’t matter how skilled they are. Indeed, co-workers who work with a likeable colleague are more comfortable with them, so work tends to be more collaborative.

“Organizations have traditionally focused on competencies and thinking ability of their staff,” Susan David, a psychologist and researcher at Yale University, told USA Today. “There is growing recognition, however, that job effectiveness can be undone if an employee is not likable. Being proficient at job tasks is of little comfort to the organization if an employee alienates clients or other staff.”

Research has also found that customers’ perceptions of the employees they deal with can influence their overall feelings toward a company. Nearly 60 percent of customers say that, when faced with rudeness, they take their business elsewhere, even if it means going out of their way or paying a higher price, according to a study by Eticon, a Columbia, S.C.-based provider of etiquette consulting for business.

Further, likable employees–especially those with skills in relationship building–are also more likely to get bigger pay raises and promotions, the article pointed out.

Some employees say likable employees are so important that they won’t hire anyone they think may have an attitude. Richard Laemer, chief executive of New York-based RLM Public Relations, said “no matter how experienced someone is, if they’re mean to people, they’re pretty much useless. I can’t work with someone who isn’t nice.”

But there can also be a downside, the article noted. Likable employees who lack skills or are seen as pushovers can lose out on management opportunities or can be seen as a liability, said Alexandra Levit, author of They Don’t Teach Corporate in College: A Twenty-Something’s Guide to the Business World.

For example, managers who are too likable can get too social with their subordinates, blurring the line between boss and friend. And younger Generation X or Generation Y employees can also try so hard to be liked that they come across as overly enthusiastic.

“There’s a tendency of young people, and even midcareer people, to say ‘yes’ all the time. In an effort to please, they do get pushed around. They get assigned too many tasks,” Levitt said. “Likability can be dangerous. Young people can be too enthusiastic, and it can irritate management. You can be too ‘rah rah.”

Overall, though, most employers agree that likability is a very important attribute and that it can clearly help employees when performance is lacking. “You can provide training to compensate for missing skills, but it’s almost impossible to compensate for personality,” added Tory Johnson, CEO of New York-based Women for Hire, which provides career fairs for women. “ It’s never worth hiring someone you dislike, or someone who’s likely to be disliked among staffers.”

     

 

Project Engineer

Project Engineer – Field Service

Overnight travel up to 70% (90% including local travel) or as needed to complete responsibilities. Fulfill technical and field start-up responsibilities for all projects assigned by department supervisor. These include but are not limited to: technical sales support, design and ordering of support systems, review of system documents and drawings (mechanical, controls and validation), customer assistance, start-up of machine systems, training of machine users, preventive maintenance equipment reviews, rebuilds, site engineering evaluations and controls service minimum 5-7 years’ experience.

 

General Information: Bachelor of Science in Engineering, or equivalent/relevant experience. Experience with psychometrics, hydraulics, pneumatics, variable frequency drives, Allen Bradley PLC ladder logic and basic welding and metalworking. Familiarity with industry standards such as NFPA, NEC, and NEMA. Experience developing and interpreting control system drawings including P&ID’s, control system schematics, control panel layout drawings, and pneumatic and electrical interconnect diagrams. Knowledge of and experience in Microsoft Windows operating systems, Microsoft Office applications, and Microsoft Access and/or SQL Server. Confined space entry training maybe required for potential entry into confined spaces within supplied equipment. Must possess a valid driver’s license.

 

 

Tax Accountant

Qualification
• B.S. / B.A. Degree In Accounting.
• Proficient with SAP; Onesource Income Tax; and Microsoft Products.
• Minimum of 5 years of progressive tax experience within a large corporation.
• International experience a plus.
• Ability to meet deadlines and prioritize responsibilities.
• Ability to work independently and in a team structure.
• Excellent written and verbal communication skills.
• Experience with online tax research tools such as CCH, Checkpoint and the Internet.
• Visible, exciting work supporting the sales of cutting edge technology and workflow solutions.

Resumes forwarded to: larson@jobsbl.com

Notes
Senior Tax Accountant Ramsey, NJ location.

Responsibilities:
• Prepare federal, state and local income tax returns.
Special projects when assigned.
• Prepare estimated state and local income tax payments.
• Prepare monthly tax provisions.
• Assist in preparation of the companies group consolidated/combined federal, state and local returns.
• Liaison to third party personal property tax preparer.
• Resolve tax assessments and/or notices.
• Assist with income tax audits.
• Assist in tax planning and research projects.
• B.S. / B.A. Degree In Accounting.
• Proficient with SAP; Onesource Income Tax; and Microsoft Products.
• Minimum of 5 years of progressive tax experience within a large corporation.
• International experience a plus.
• Ability to meet deadlines and prioritize responsibilities.
• Ability to work independently and in a team structure.
• Excellent written and verbal communication skills.
• Experience with online tax research tools such as CCH, Checkpoint and the Internet.

• Visible, exciting work supporting the sales of cutting edge technology and workflow solutions.

Equal Opportunity Employer M/F/V/D Committed to Affirmative Action.
• Excellent salary, commissions, bonuses and expense allowance.
• Outstanding benefits package (incl. medical, dental, life insurance)
• 401(k) plan with matching company contribution
• Excellent holiday/vacation plans.
• Tuition reimbursement.
• Employee Referral Bonus Program.
• Ongoing training opportunities.

FOLLOWING UP AFTER AN INTERVIEW

 

President,  Berman Larson Kane
President, Berman Larson Kane

FOLLOWING UP AFTER AN INTERVIEW

Comparisons between job hunting and dating are common, and never are they truer than when it comes to the follow-up after the initial interview or first date, according to an article fromCareerBuilder.com.

After either meeting, if you’re interested you want to let the other person know, but you don’t want to appear desperate. You also don’t want to feel foolish if the employer or the date had no intention of contacting you again.

On the other hand, what if the employer or the date is waiting for you to make the first call? If you don’t follow-up promptly, it might indicate a lack of interest and you might miss out on a great job or a great romance.

In the case of the interview, the article noted, you end up asking yourself many questions and imagining hypothetical situations. “If I follow up now, do I seem desperate? If I wait too long, will they think I’m lazy? What if I’m the front-runner but I bug them and they cross my name off the list? What if I’m tied with someone else and my initiative gives me the edge?” There are so many questions and no definite answers to any of them.

As with dating, job hunts don’t have rules set in stone and careful navigation is always key. At best, you need to do what feels right and see what happens; ultimately you have to use your judgment and hope for the best.

Here, from the CareerBuilder.com article, are three possible methods for following up with an employer after an interview and ways to know if you’ve crossed the line from eager to annoying:

1. The thank-you note is necessary after an interview, and no job seeker can afford to forgo it. Thank-you notes tell hiring managers that you respect their time. They have packed schedules and can afford to spend time interviewing only a select group of applicants, so your note acknowledges how grateful you are to get some face time.

 

Appropriate: An e-mailed note on the same day of the interview shows that you are courteous and don’t dawdle. For most employers, e-mail is the acceptable form of thanks because e-mail is a part of everyday business life and arrives quickly. A handwritten letter can be sent as a supplement to the e-mail if you want to stress your gratitude or you know the interviewer is old-fashioned.

 

Overkill: If you’re going to follow up with a letter after your follow-up letter, think again. You already said thank you, so what else do you need to say? Both you and the hiring manager know that another letter is your way of asking, “Did I get the job?” So don’t clog the hiring manager’s inbox with more notes unless you want to be thought of as a pest.

 

2. The phone call is daunting and may not be the correct move in every job situation. In fact, many job postings specifically state, “No phone calls.” Unless you’re feeling brave, you might want to skip it.

Appropriate: Unless you were specifically instructed not to call the hiring manager or another contact, you can make the call after an appropriate amount of time has passed. In this case, if you were given a deadline for when a decision would be made, let it pass and wait a few extra days and then make the call.

 

Overkill: The phone call is one of the easiest ways to sabotage your image. Call once, when appropriate, and don’t call again unless you’ve been told to. Phone calls are a nuisance in a way that letters and e-mails aren’t. You can decline to open a message or just read it and ignore it. A phone call is harder to ignore if it requires the hiring manager to screen his or her calls once you become a repeat offender. If the company wants you, it probably won’t forget to call you.

 3. The pop-in visit causes you anxiety when your in-laws do it. Your place is a mess and suddenly you’re forced to entertain people who you might not like very much anyway. Don’t do that to an employer if you want to be considered for a job.

 

Appropriate: Stopping by to visit the company is rarely acceptable. Unless you have an explicit indication that you’re welcome to show up uninvited, which would actually imply that you are invited, showing up in person is inappropriate. This follow-up is one case where once is almost certainly too much.

Overkill: When you show up and the hiring manager or receptionist gives you a look that says, “Why are you here?” you’ll know you’ve crossed a line. Employers are busy — they have schedules, meetings, clients and tasks. By showing up unannounced, you not only disrupt their routine but also imply that you are more important than their obligations and deserve their immediate attention.

Of course, the article noted, you’re bound to meet someone who broke one of these rules and impressed the hiring manager by his or her audacity. Just be aware, though, that by doing so you’re risking your professional reputation and could be removing yourself from the running for a job where you were a top candidate.

 

Field Service Technician

JOB RESPONSIBILITES INCLUDE BUT NOT LIMITED TO:

1. Provide malfunction diagnostics and repair of process equipment.
2. Perform scheduled preventive maintenance and instrument calibration. Instrument calibrations are to be done in accordance with written calibration procedures.
3. Perform equipment rebuild service for QASV’s, pneumatic and hydraulic cylinders.
4. Prepare documents of field visits in a timely and professional manner. This will include calibration reports, field reports, daily labor logs, invoices, and expense reports.
5. Provide technical support to customers “In House” in the form of telephone assistance to client’s maintenance personnel in emergency situations.
6. Prepare and present Engineering Maintenance Seminars as assigned in accordance with approved format and established guidelines.
7. Maintaining current certification of all individual and departmental  traceable calibration standards.
8. Provide technical project and installation assistance on new machine orders.
9. Assist our Pharmaceutical Services Division in the maintenance, calibration, and repair of in house fluid bed equipment.
10. Provide technical support to other departments under the direction of your supervisor.
11. Establish, maintain, and enhance client relations to encourage them to maintain or purchase a calibration/preventive maintenance contract.
12. Perform warranty related services as directed and maintain records.
13. Present at all times a professional and highly competent image to staff members and clients of the Group so as to instill confidence, respect and a desire to perform in a team environment, thereby enhancing revenues and advancing the growth.
14. Maintain an organized work area.
15. Perform other duties as assigned by management.

Essential Job Function: Travel up to 80% (95% including local travel) to customer sites to provide calibration, preventive maintenance, diagnostic, and repair services to customers. Perform calibration of pneumatic and electronic control instruments consistent with FDA and NIST standards. Support Pharmaceutical Services Division with calibration and troubleshooting of equipment and instrumentation. Experience required in reading and interpreting electric and pneumatic schematics. Computer literacy is required.

General Information: Two year degree in engineering technology or 5 to 7 years of related experience. Technical skills required: PLC’s, computers, control system components, and a comprehensive knowledge of pharmaceutical process equipment. Must posses a valid driver’s license. Confined space entry training is required for potential entry into confined spaces within supplied equipment.

This position is classified as a “safety sensitive” position and is subject to random drug testing.

Forward Resumes to: larson@jobsbl.com

 

Easing Back to Work After a Vacation

Bob Larson, CPC
Bob Larson, CPC

Easing Back to Work After a Vacation

With summer vacation season in full swing, millions of American workers are taking a break — seeking replenishment from the daily office grind. But while numerous studies show that taking time off can do everything from boosting productivity to reducing heart-attack risks, vacations very often can have side effects that turn workers into inefficient space cadets upon their arrival back to the office.

In fact, according to surveys by a staffing company that does workplace research, it takes the average employee a day and half to resume productivity at work after a break, a Career Journal.com article pointed out. So with e-mails piled up and co-workers anxious to catch up on conversation, how can workers hit the ground running and avoid common blunders that can sabotage their first days back?

One strategy that some people employ, according to the article, is to tell colleagues a return date later than it really is, and getting home a few days early from vacation. Randy Pausch, a professor at Carnegie Mellon University who teaches time-management workshops, builds in a one-day cushion by setting the return date in his e-mail “out-of-office” replay message a day ahead of his actual return, and telling people he’s coming back later than he actually does. “You want time to process things before the live fire comes through the door,” he said.

Another good idea is not to fritter away your first day regaling co-workers with vacation tales, said Allison Hemming of the free-lance talent agency The Hired Guns. When in her early 20s, Hemming recalled, she was a vacation gabber. “I could go on for days about how blue the water was.” Her first boss offered a quick hint: “Take one really great story about your break, and stick to it.” Now, she offers a quick highlight – like catamaraning through caves in Nepal – then gets back to work.

But pick one story that telegraphs a message, the article pointed out. “If you’re in the 40-plus age group, communicate that you’re an active person. It wouldn’t hurt to say you had a good time going skiing, or mountain-climbing, or snow-shoeing,” said Don Sutaria of CareerQuest, a New Jeresy-based employment coaching firm.

One successful tactic used to avoid wasting time is to start treating yourself like an important colleague. “You schedule business meetings with everyone else – why not schedule time with yourself to work on specific projects?” said Jeffrey Mayer of SucceedingInBusiness.com. “Keep the appointment, turn off the phone, don’t check the e-mail every 45-seconds.” If you work better at certain times of day, schedule the most demanding tasks for those periods.

As you plow through your e-mail, keep an arsenal of sticky notes close by, the article noted. When you open something up that requires follow-up, “slap a Post-it on it saying what’s the next thing that needs to be done with the paper and how long it will take,” said Julie Morgenstern, an author of time-management books. Example: “Fill out form and return to HR.” Then keep a stack of these notes in your inbox, so the next time you’re stuck on hold on the phone you can deal with one or two instead of staring into space.

And don’t just skim your e-mail. You should try not to touch e-mail more than once. Morgenstern’s rule is if a response takes less than two minutes, do it immediately. If it takes longer, add a new item to your “to do” list.

After your initial e-mail sweep, don’t let your in-box run your day. “Your in-box is not your to-do list,” said Pausch. You’re better off setting aside a block of time per hour for e-mail – then give yourself long uninterrupted stretches to get regular work done.

If your boss starts dumping work on you, make it clear you’re busy. “Say, I’ve got these four other things to do, can you help me prioritize?” suggested Sean Covey of Franklin Covey, a productivity consulting firm in Salt Lake City, Utah.

Of course, the best strategy for a smooth re-entry is good planning before you take off, according to the CareerJournal.com article. In the weeks before you leave, train someone exactly how to do your job. “People think that if they hoard information, then they’ll have power,” said William Hubbart of Hubbart & Associates in St. Charles, Ill. That’s a mistake. If you don’t teach someone how to do your job, a lot less gets done while you’re away.

In addition, good back-ups make it less likely you’ll be contacted on your vacation. Pausch, the Carnegie Mellon professor, has another strategy for avoiding calls on vacation: He gives students and colleagues his wife’s cell phone number, instead of his own. “You have to create social barriers,” he said. “It’s a very strong reminder that they’re interrupting social time.”

SIMPLIFY TO BECOME MORE PRODUCTIVE

Bob Larson, CPC
Bob Larson, CPC

It’s a tough time to be productive. Globalization, increased competition and the jarring immediacy of technology have made it difficult for modern employees to stay on top of their growing workloads while maintaining a good work-life balance. Fortunately, according to an article in The Wall Street Journal, experts say small adjustments to how employees think about work can have a big impact on their workplace efficiency.

Kelly Sortino, for example, had a tough time recalling what she’d accomplished at the end of each hectic workday. Her job as head of the upper school for the Crystal Springs Uplands School in Hillsborough, Calif., often required working 12-hour days, including weekends and evenings. She enjoyed the work but worried that she wasn’t accomplishing everything she needed to.

“I felt like I was mostly putting out fires,” Sortino told the newspaper. “I felt as if I wasn’t really having the time to do more of the strategic and visioning work to make those larger changes at the school.”

She decided to take a workshop at Stanford University on how to simplify work processes and reduce waste. She learned, for example, to block out her time more efficiently and minimize distractions. She also committed herself to systematically completing, without procrastination, her daily task list and to completely clearing her email inbox and workspace on a regular basis.

The changes produced a marked improvement in her time management, the article pointed out. Sortino gained a better sense of her daily routine, and she’s been able to start long-term projects. She still works on weekends, but only as needed.

Clearly, such adjustments as learning to prioritize and committing oneself to work in uninterrupted blocks of time are among the most important when trying to simplify work processes. Other key ones noted in the article are single-tasking instead of multi-tasking and scheduling specific times for checking email and texts as opposed to reading then as received.

A Stanford University study, in fact, found that multi-tasking is less productive than single-tasking, noting that many self-proclaimed multi-taskers have difficulty filtering out irrelevant information. Concerning e-mail and texting, the article pointed out that taking time to respond can reset co-worker expectations. To make sure you don’t miss anything important, you can flag emails from certain senders such as your boss.

Many people have been conditioned to expect an immediate response to email and text, which is unrealistic and unproductive, said Daniel Markovitz, a consultant from Corte Madera, Calif.

 “And if you don’t respond,” he told the newspaper, “you’ll get additional email or a call from the co-worker three minutes later asking, ‘Hey, did you get my email?’ You then have to deal with two or three frantic emails and a voice mail from that one person.” Dealing with dozens of people who place unreasonable demands on your time can diminish your availability to do other things.”

Here are some other tips from the article aimed at increasing your productivity:

  •  Be open to dropping tools that impede understanding between co-workers. If you can’t explain yourself in a single e-mail, consider calling, texting or meeting in person instead.
  • Try to understand what your co-workers do and what their motivations are, because this can be the root of many office conflicts that complicate people’s lives, said Yves Morieux of Boston Consulting Group and author of “Six Simple Rules: How to Manage Complexity without Getting Complicated.”
  • Understand what motivates the decisions your boss makes. Most subordinates have an employee-centric view of their managers, which tends not to be accurate. A better understanding of your boss can help you to sell process changes that can benefit the department and company.
  •   Work with your boss to prioritize important work and eliminate unproductive tasks.
  •   Get clarification before you start on new projects and while you have the attention of you manager or co-workers.
  •   Make it a practice not to tackle tough problems alone or stew if you can’t handle specific tasks. Rather, enlist co-workers and start a discussion, approaching it like a support group and breaking unproductive patterns that create a culture of complexity. In other words, cooperate with co-workers to streamline processes.

Make the Best of Every Meeting

Bob Larson, CPC
Bob Larson, CPC

Make the Best of Every Meeting

If you don’t like attending meetings, you’re not alone. Most workers feel there are simply too many meetings to attend on a daily and weekly basis, and that many of them are entirely unnecessary. But meetings don’t have to be that way, says Richard Carlson, Ph.D, and author of Don’t Sweat the Small Stuff at Work, who has two secrets to making virtually any meeting both interesting and productive.

The first is to use the meeting to practice being “present moment-oriented.” In other words, try to absorb yourself in the meeting – and don’t allow your mind to wander. This deliberate attempt to be focused will allow you to get as much value out of the experience as possible.

You can spend your time daydreaming or wishing you were somewhere else, but that doesn’t help you in your job or in your career. Meetings provide an opportunity to show your superiors and coworkers that you are really a good listener. This will help you be highly responsive to whatever is being discussed. That way, if there is something you can contribute, you can make a strong impression with your answer.

Carlson says that by employing the “present moment” technique he has found meetings to be far more interesting. Additional insights come to mind and he feels as though he has more to offer. He has also noticed an increased sense of respect from others. They may not be consciously aware of it, but it seems that when those present in a meeting sense that you are truly paying attention, they want to listen to you as well.

The second secret is to tell yourself that you are going to learn something from each meeting. Listen intently to what is said and try to hear something you don’t already know. Rather than comparing what you’re hearing to what you already believe, search for new wisdom, a new insight, or a new way to do something.

Carlson says he has found that when his intent is to learn, he almost always does learn something. Instead of saying “Yeah, Yeah, I already know this stuff,” try to clear your mind and allow yourself to have a beginner’s mind.

The best-selling author reports that since he has begun doing this, the results have been quite impressive and significant. His learning curve dramatically increased, and meetings became fun again. “I’ve learned to make the best of it. The way I look at it is this: I’m at the meeting anyway. Why not spend the time in a productive, healthy way, practicing valuable emotional skills instead of wishing I were somewhere else,” he says.

Try practicing what Carlson suggests. By doing so, our bet is that you’ll make your work life more interesting and effective.

Be Careful with Employee Referral

 Be Careful with Employee Referrals

Employee referrals are common practice at many companies – and to encourage them, many companies offer both cash and non-cash incentives. But while bringing new assets to a company can bring an employee extra cash and other rewards, it can also hurt his or her reputation if a candidate recommended is hired and doesn’t work out, according to an article in The Wall Street Journal.

When Cindy Sopp, senior operations supervisor at insurer Chubb Corp., was considering referring someone to her company for a job, she thought carefully about who might be a good fit. “I knew the individual for this particular job needed to be social, but not too social, work well with others, [be] responsible and not be afraid of hard work,” she explained.

Her candidate worked out well for the company, but Sopp pointed out that it’s important to think long and hard about the person you refer. “The candidate is a reflection on me – why would I refer someone that wasn’t right for the position?”

That advice is particularly important for employees thinking about recommending people for jobs who they don’t know well – or people who may be better friends than co-workers. Career counselors agree that referrals work best when employees have a strong grasp of the qualities a candidate has to offer.

Gerry Crispin and Mark Mehler, principals of CareerXroads, a recruiting-technology consulting firm in Kendall Park, N.J., found that 98 percent of 58 U.S. companies they surveyed earlier this year used referrals to recruit. Mehler said he has seen a variety of payments: “U.S. savings bonds, dinner for two; I’ve even seen [payments] as high as $50,000,” although he noted that that amount is rare.

Gloria Brooks, a human-resources business partner for Mitre Corp., a non-profit in McLean, Va., that manages three federally funded research and development centers, said 45 percent to 50 percent of Mitre’s hires come via employee referrals. “Employees aren’t referring friends and family members,” she told the newspaper. “They’re referring folks with strong work ethic because their name is at risk.” Mitre pays between $500 and $2,000, depending on the position, for employee referrals.

Indeed, referral programs are a cheaper way to bring in new blood “when you think of advertising and going through employment agencies and incurring relocation costs, said Dan Squires, founder and principal of Management Solutions Inc., a career-management firm in Fort Lauderdale, Fla.

But sometimes the lure of extra money [and other rewards] can blind an employee to a candidate’s faults and that can be dangerous, according to the article. “If you don’t have experience with them, take a look at their résumé,” says Karen Armon, an executive coach at Alliance Resources in Littleton, Colo. “Who you refer takes on your credibility.”

In the end, though, it’s up to the company to decide whether a candidate is a good fit, noted Steve Gravenkemper, a psychologist with workplace consultancy Plante & Moran PLLC of Southfield, Mich. “It is the organization’s responsibility to do the selection by testing and reference checks,” he said.

According to The Wall Street Journal article, “a successful program has to educate employees about referrals as well as pay them,” said Squires of Management Solutions. “The incentive needs to be creative and generous. You need people to be active, actively looking for people to refer.” And employees who refer candidates should be rewarded regardless of how well the hires work out, he said. “If something goes wrong, it’s not the referrer’s fault, it’s the company’s.”

For sure, a bad fit hurts the new hire as well as the employee who recommended him, the article pointed out. “You messed up their career because they will probably be terminated down the line, and you didn’t do your due diligence,” Squires added. “You’re probably not going to get fired, but you’re judged by the company you keep.”

Messy Desk will Cost You $$$

 Messy Desks May Hurt Your Career

If your desk is a mess, it’s time to start thinking about getting organized. According to an article in USA Today, not only can messy desks lead to lost documents and lost time, there’s also a possibility they can result in a lost raise or promotion.

Believe it or not, the cleanliness and organization of an employee’s desk are considered by more than half of America’s managers when they conduct annual reviews, hand out raises, and offer promotions, a survey by office supply company DYMO of Stamford, Conn., revealed. In fact, of the 2,600 bosses surveyed worldwide by the firm, 51 percent agreed there is a link between a worker’s organization skills and job performance.

In other words, employers look more positively at neat nicks than slobs. And the reason may have a little to do with the bottom line. It is estimated that for every document lost an employee costs a company $120, the survey found.

“There are uncountable hours lost each year in the workplace because of disorganization,” said Julie Mahan, owner of Indianapolis-based Simply Organizing, which offers workshops and one-on-one counseling for organizing offices. “But people mix up cleaning with organizing. Being clean is a visual thing, but being organized is being able to find things when you need them.”

According to the USA Today article, employees fall into a variety of categories when it comes to workplace organization, the DYMO study revealed. About half of American workers are professional but relaxed, meaning their desks are organized but have a couple of small, neatly stacked files; 31 percent work among organized chaos; 13 percent are the creative type, or very messy; and 7 percent are prim and proper, meaning the only thing on their desks is a paperclip.

For workers seeking help with getting organized, Mahan teaches her own detailed system of organization, which includes a critical question: What to do with all that stuff which lands on your desk. “Handling those incoming items is a big issue. We get buried under it,” she told the newspaper. “The physics of clutter is that it will come into your office without your assistance but will not go away without your assistance.”

Her advice is to handle all mail, e-mail, voice mail and verbal requests immediately and make one of five decisions: discard it, delegate it, respond to it, file it for follow-up, or put it in a safe place for future reference.

And as you make that decision, remember the 80/20 principle. “Eighty percent of the stuff you get, you are never going to need again,” she said. “Twenty percent you do need, and you need to prioritize its importance.”

E-mail can be a particular challenge in organization and time management, the article pointed out. Most people deal with e-mail as soon as they arrive at work, but it’s the worst thing to do, according to Janet Nusbaum, owner of Simplified Spaces, a professional organization in Carmel, Ind. “Get a few critical things done first thing before you check your e-mail,” she counseled. “Because (e-mail can be) so distracting it can just really derail your whole day.”

A key to being organized is determining what time you are most productive, whether that’s at the end of the day, right after lunch or first thing in the morning. Schedule your most important task of the day then, Nusbaum recommended. And when the day is over, check the next day’s calendar to prioritize your schedule.

Getting organized in the office may seem a bit daunting to some. But actually it just takes discipline so that things don’t pile up. To help you, USA Today cited the following tips from several entities that specialize in workplace organization:

When you receive a piece of paper, an e-mail, voice mail or verbal request, immediately decide to:

  • Discard it if it’s junk or something you will never need.
  • Take immediate action, if it’s yours to take care of and needs to be responded to.
  • File for follow-up, if it doesn’t need immediate attention but definitely needs to be done.
  • Put it in a reference file, if you’ll need it in the future.

In your daily grind:

  • Keep only supplies you need on a daily basis on your desktop.
  • Have a master list of file names to use when deciding where to file a piece of paper.
  • Set aside a certain amount of time once or twice a day to check and respond to e-mails.
  • If you don’t have to answer your phone every time it rings, let voice mail do some of the work.

In your files:

  • Keep a file labeled for each day with things that need to be done.
  • At day’s end, pull out the next day’s file and prioritize tasks.
  • In the morning, pull out the first task and start to work on it.
  • Move anything not accomplished to the next day’s folder.