Turning Downtime Into Job Offers

Bob Larson, CPC

Career Report

May 2018— Issue 219

Turning Downtime Into Job Offers

If there’s one thing that most unemployed job seekers have in abundance, it is time. And yet many of them misuse it. According to an article in The New York Times, that’s because in the post-layoff life it can be easy to put off completing activities and projects. Unlike when you’re working, no one will come after you if you don’t finish them.

But having a structured schedule can change all of that, turning downtime into productive time and helping to improve one’s chances of finding a job.

Without a structured schedule, the article pointed out, it can be very easy to go to the gym, have a leisurely lunch, take a nap, and watch some TV before dinner. Or you may engage in a whirlwind of e-mail messages, Googling, calling and appointment-making, only to realize that very little of it got you closer to finding a job.

“Having no structure is the biggest enemy to being organized and being focused,” said Julie Morgenstern, a productivity consultant in New York and author of “Time Management From the Inside Out.” According to Morgenstern, job seekers should create specific work hours and a time map along with mini deadlines, she said. Like many other experts, she recommends treating job hunting like a full-time job.

Kimberly Bishop, chief executive of a career management and leadership services firm in New York, added that looking for a job involves so many steps that trying to define and prioritize them can be overwhelming. “I don’t think that there’s ever a time that the job search process is easy,” Bishop said. Because it is not something people tend to do on a regular basis, few are truly skilled at it, she said, but “being prepared and having a plan and a process brings confidence.”

To begin, Bishop told the newspaper, set aside a physical space for job hunting and devote from several days to a week solely to laying the groundwork for your search, she said. Too often, Bishop said, people fling themselves into making appointments and arranging interviews before they even have their résumés updated or know what kinds of jobs they should realistically seek.

Prepare résumés, write sample cover letters, assemble your references, and put together samples of your work, she recommended. Compile an inventory of your skills, accomplishments and honors – Bishop calls this a “success folder” – ready to be shown or recounted during interviews.

“Once the job hunt gets started, it’s so easy to become overwhelmed with just the management and organization of paperwork,” Bishop said. So create files, either paper or computer ones, to keep track of where you have applied and where you have had interviews.

After this initial preparation it’s time to get started in earnest, the article pointed out. Morgenstern suggests dividing the day into three compartments: preparation and research, meetings, and follow-up. “Mixing it up” this way can stop you from obsessing about things and from being paralyzed by perfectionism.

Bishop echoed this sentiment, saying it is dangerous to spend too much time on any one thing. Some people spend all of their time in front of the computer sending unproductive e-mail messages and applying for jobs for which they aren’t qualified. Other people spend all day at networking meetings and informational interviews without doing the concrete work that leads to an actual application or an interview.

In the article, Morgenstern suggested this sample day of varied activities: From 9 to 11, do background research on companies that you will be applying to or interviewing with. Research unconventional industries that may fit with your skills. Take an online career assessment test. Generate a list of contacts for networking purposes. Look up networking organizations.

Between 11 and 2 or 3, you might meet with a friend or former colleagues or a career counselor for lunch or coffee. Try to schedule a meeting every day, or five meetings a week. “These benchmarks keep you from becoming complacent or depressed,” and keep you connected with the outside world, Morgenstern said.

Then go home and do follow-up work, she said. Send a thank-you e-mail message to the person you had lunch or coffee with and forward any articles or leads that you may have mentioned. Send thank-you notes that day. Do not put that off, she added.

End every day by planning the next one, plus the two days after, Morgenstern said. This “three-day arc” puts your job search in context and enables you to pace yourself. “People are energized by getting things done,” she said. “Energy then begets more energy and more productivity” and that begets confidence. Then, she said, when you’re calling people on the phone or meeting with them, you radiate confidence and increase your chances of being hired.”


Finally we have experienced some warm spring weather and the job market continues to warm and at times even over heat.  We have been experiencing challenges in finding great talent in several niches.  Client plans for hiring continues to increase and the unemployment numbers remain in record low territory.

So this remains a good time for job seekers and hopefully wages will see an increase for all in the near future.

We do see job descriptions being restructured as the nature of productive work continues to adjust to innovative market conditions.

As always we thank everyone for their support as we celebrated our 38th anniversary bringing the “Best Staffing Options” to employers and job-seekers.

Banking Commercial Loan Officer , Edison NJ

Description: Analyzes and underwrites commercial loans of average complexity and dollar size within a designated region. Approves loans within established guidelines and lending authority. Develops new business relationships. Maintains portfolio of existing customer relationships. Assists higher level loan officers with larger loans.


Bachelor’s Degree in Business or Finance.

Minimum of 3 years of Banking experience as a Portfolio Manager, Sr, Credit Analyst or Commercial Lender

Excellent written and verbal communication skills.

Proven ability to develop new business and cross sell Bank’s products and services.

Knowledge of current Banking regulations.

forward resumes to jobs@jobsbl.com

Supply Chain & Logistics Supervisor, Butler NJ

Title Supervisor, Supply Chain and Logistics
City Butler
State NJ
Description Summary:
The Supply Chain and Logistics Supervisor is responsible for site success through efficient distribution/manufacturing, value stream processing, and team management. The position will also support all order fulfillment activities including collaboration with other departments and affiliated companies to ensure strategic objectives are delivered.

Essential Duties & Responsibilities:
• Accountable for developing and leading a supply chain team, processes and performance.
• Ensure efficient and effective manufacturing and distribution (warehousing, inventory management and transportation) of products.
• Provide functional leadership and direction for scheduling, capacity planning and optimization, procurement, receiving, shipping, warehouse management, inventory control and logistics.
• Develop means to reduce costs while maintaining business objectives.
• Develop and manage strategic sourcing capability.
• Develop analytic methods to analyze performance issues to identify supply chain performance and provide actionable solution.
• Build and maintain good relationships with customers, shared service and staff to achieve objectives.
• Responsible for maximum profitability of the site through effective planning/monitoring of the budget.
• Responsible for oversight of succession planning and staff development.
• Hire, train and develop staff
• Develop and manage KPIs for business critical functions.
• Develop and /or update SOPs to cGMP
• Provide accurate and timely reports for related business units ( customers, management, finance, RAQA)

• Understands financial targets and budget goals.
• Keeps abreast of current developments in their field.
• Exhibits sound and accurate judgment.
• Knowledge of e-mail, database software, spreadsheet software, word processing and QuickBooks
• Advanced materials management skills including Planning, Purchasing, Sourcing, Warehousing, Inventory Control, Shipping and Receiving

Education and/or Experience:
• Bachelor’s degree from four-year college / university (Business, Supply
Chain/Logistics, Technical preferred).
• 4-5 years experience in distribution management and/or manufacturing operations with 3 years supervisory experience.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.


Forward Resumes to jobs@jobbl.com

Tooling and Equipment Coordinator/ Northern NJ

Title: Tooling and Equipment Coordinator

Essential Job Function:  The Tooling and Equipment Coordinator must be able to communicate in written and verbal English. Must have the ability to perform mathematics (addition, subtraction and multiplication). Must be capable of lifting material/equipment up to 60 lbs or manipulating material up to 200 lbs. Will be required to read, comprehend and comply with cGMP regulations in conjunction with CLIENT Standard Operating Procedures.

The Tooling and Equipment Coordinator must be able to carry out all Tool Room and support equipment duties as required. Must have the skills to perform the setup, troubleshooting and maintenance of process support equipment. This includes efficiency improvements and advance preparation techniques. Must undergo both internal and external training to be at the forefront of skills and techniques to continually increase the knowledge base associated with advance preparation techniques and new Operating Procedures.

The Tooling and Equipment Coordinator must be trained by a certified tooling manufacturing company or equivalent.

General Information:  A minimum high school education or GED with college preferred. The position is classified as “safety sensitive” and is subject to random drug testing and background check.

Responsibilities to include, but not limited to:


Excellent organizational skills coupled with strong mechanical ability and willingness to be a “hands-on” employee.

  1. Perform, assist, oversee and coach tasks performed by Entry-Level Operators as requested by the Manager of Operations.
  2. Perform all duties supporting and surrounding manufacturing independently; with minimal or no supervision required.
  3. Understand processing instructions and process flows of products to be able to anticipate upcoming equipment needs that may be required.
  4. Full knowledge of various equipment including tablet presses, encapsulation equipment, fluid beds and associated support equipment.
  5. Immediately communicate any deviations or problem issues to the Management.
  6. Cooperate with fellow employees and Supervisors especially with respect to working together safely and in accordance with cGMP to get the required work done.
  7. Responsible for troubleshooting and making minor repairs to keep support equipment operating within specs. Contact Supervisor and Facilities for major support equipment repairs.
  8. Responsible for maintaining Production Logbooks and overseeing entries made by Manufacturing, QA and Maintenance personnel.

Tool Room

Responsibilities to include, but not limited to:

  1. Perform all procedural tasks as outlined in the following SOP’s:
  • SOP No. 5007.04 – Tooling Preparation.
  • SOP No. 5010.03 – Polishing of Press Tooling.
  • SOP No. 5021.03 –Tableting Tooling Receiving and Storage, Use Documentation and Inspection.
  • SOP No. 00 – Cleaning Procedure for the Modu-C HH-0006.016 Capsule Filler.
  1. Clean and maintain all tablet machine punches and encapsulator machine parts.
  2. Polish punches, when necessary.
  3. Create and maintain a Tooling Log Book for each set of punches.
  4. Assign a Tooling Set Number and identify on Tooling Storage Boxes.
  5. Inspect and measure Tooling. Document all inspection and measurements on the appropriate forms.
  6. Document Tooling usage.
  7. Report any and all Tooling damage to the Manufacturing Manager. No Tooling is to be discarded without documentation and proper Management approval.
  8. Assure the Tool Room is locked when unattended and do not issue your access code to anyone.
  9. Perform Tooling cleaning tasks to support Manufacturing, other departments and facility readiness.
  10. Perform proper documentation in compliance with cGMP regulation and company policy in a clear and legible manner.
  11. Maintain standards of being on time to work, taking breaks and lunch at assigned times and ensuring time at work is accounted for properly.
  12. Assist Operations and Formulation with new Tooling Orders and maintain all Tooling drawings.
  13. Provide training to CM Operators on proper use and handling of compression and encapsulation Tooling.
  14. Meet with equipment vendors on an as needed basis.
  15. Responsible for following all safety rules and procedures.
  16. Other tasks as assigned by Management.


Responsibilities to include, but not limited to:

Will organize, maintain, and be responsible for Client support equipment including but not limited to spray nozzles, wands, mixers, fluid bed bottom screens and filters, Wurster plates, pumps, tubing, pump heads, pick up tubes, hardness testers, thickness gauges, Sweco screens, Fitzmill screens, Client sieve parts, VG parts and filters, pan coater nozzles and parts, CPS nozzles and parts.

  1. Work with vendors and Client Management to prepare RSPL (Recommended Spare Parts Lists) for equipment.
  2. Train Client employees on the use and care of support equipment as deemed necessary by Client Management.
  3. Order new support equipment based on approval of the Manager of Operations.
  4. Coordinate equipment movement with Operations Supervisors and the Warehouse.
  5. Assist Client Management in performing a Gap Analysis of current equipment procedures and, if deemed necessary, co-author any procedure revisions.
  6. Assist Validation Group on an as needed basis with equipment IOQs under the direction of the Manager of Operations.
  7. Review the Weekly Production Schedule and determine the equipment needs of each lab and assure required equipment is staged prior to processing and in good working order.
  8. Other tasks as assigned Supervisor and Management.

forward resumes to: larson@jobsbl.com