Turning Downtime Into Job Offers

Bob Larson, CPC

Career Report

May 2018— Issue 219

Turning Downtime Into Job Offers

If there’s one thing that most unemployed job seekers have in abundance, it is time. And yet many of them misuse it. According to an article in The New York Times, that’s because in the post-layoff life it can be easy to put off completing activities and projects. Unlike when you’re working, no one will come after you if you don’t finish them.

But having a structured schedule can change all of that, turning downtime into productive time and helping to improve one’s chances of finding a job.

Without a structured schedule, the article pointed out, it can be very easy to go to the gym, have a leisurely lunch, take a nap, and watch some TV before dinner. Or you may engage in a whirlwind of e-mail messages, Googling, calling and appointment-making, only to realize that very little of it got you closer to finding a job.

“Having no structure is the biggest enemy to being organized and being focused,” said Julie Morgenstern, a productivity consultant in New York and author of “Time Management From the Inside Out.” According to Morgenstern, job seekers should create specific work hours and a time map along with mini deadlines, she said. Like many other experts, she recommends treating job hunting like a full-time job.

Kimberly Bishop, chief executive of a career management and leadership services firm in New York, added that looking for a job involves so many steps that trying to define and prioritize them can be overwhelming. “I don’t think that there’s ever a time that the job search process is easy,” Bishop said. Because it is not something people tend to do on a regular basis, few are truly skilled at it, she said, but “being prepared and having a plan and a process brings confidence.”

To begin, Bishop told the newspaper, set aside a physical space for job hunting and devote from several days to a week solely to laying the groundwork for your search, she said. Too often, Bishop said, people fling themselves into making appointments and arranging interviews before they even have their résumés updated or know what kinds of jobs they should realistically seek.

Prepare résumés, write sample cover letters, assemble your references, and put together samples of your work, she recommended. Compile an inventory of your skills, accomplishments and honors – Bishop calls this a “success folder” – ready to be shown or recounted during interviews.

“Once the job hunt gets started, it’s so easy to become overwhelmed with just the management and organization of paperwork,” Bishop said. So create files, either paper or computer ones, to keep track of where you have applied and where you have had interviews.

After this initial preparation it’s time to get started in earnest, the article pointed out. Morgenstern suggests dividing the day into three compartments: preparation and research, meetings, and follow-up. “Mixing it up” this way can stop you from obsessing about things and from being paralyzed by perfectionism.

Bishop echoed this sentiment, saying it is dangerous to spend too much time on any one thing. Some people spend all of their time in front of the computer sending unproductive e-mail messages and applying for jobs for which they aren’t qualified. Other people spend all day at networking meetings and informational interviews without doing the concrete work that leads to an actual application or an interview.

In the article, Morgenstern suggested this sample day of varied activities: From 9 to 11, do background research on companies that you will be applying to or interviewing with. Research unconventional industries that may fit with your skills. Take an online career assessment test. Generate a list of contacts for networking purposes. Look up networking organizations.

Between 11 and 2 or 3, you might meet with a friend or former colleagues or a career counselor for lunch or coffee. Try to schedule a meeting every day, or five meetings a week. “These benchmarks keep you from becoming complacent or depressed,” and keep you connected with the outside world, Morgenstern said.

Then go home and do follow-up work, she said. Send a thank-you e-mail message to the person you had lunch or coffee with and forward any articles or leads that you may have mentioned. Send thank-you notes that day. Do not put that off, she added.

End every day by planning the next one, plus the two days after, Morgenstern said. This “three-day arc” puts your job search in context and enables you to pace yourself. “People are energized by getting things done,” she said. “Energy then begets more energy and more productivity” and that begets confidence. Then, she said, when you’re calling people on the phone or meeting with them, you radiate confidence and increase your chances of being hired.”


Finally we have experienced some warm spring weather and the job market continues to warm and at times even over heat.  We have been experiencing challenges in finding great talent in several niches.  Client plans for hiring continues to increase and the unemployment numbers remain in record low territory.

So this remains a good time for job seekers and hopefully wages will see an increase for all in the near future.

We do see job descriptions being restructured as the nature of productive work continues to adjust to innovative market conditions.

As always we thank everyone for their support as we celebrated our 38th anniversary bringing the “Best Staffing Options” to employers and job-seekers.

IT Auditor Bergen County NJ


Our Client is seeking an individual interested in becoming a Senior Information Technology Auditor in the Audit Department at Corporate Headquarters.  To qualify for this position you should have:

1)            A Bachelor’s Degree in Accounting, Finance, Business Administration or Information Technology.

2)            One or more of the following certifications:

Certified Information Systems Auditor (CISA)

Certified Information Security Manager (CISM)

Certified in the Governance of Enterprise IT (CGEIT)

Certified in Risk & Information Systems Control (CRISC)

3)            A minimum of 10 years of progressive experience in the areas of operational, financial, information technology, business audit, internal control assessments, and or FDICIA/Sarbanes-Oxley 404 evaluation and testing.

4)            Proficiency in computer operating systems, FISERV financial applications, general office, electronic workpapers, technical GRC audits and data extraction and interrogation.

5)            Minimum of 4 years supervisory and management experience with accountability for staff performance and delivery.



Location: Bergen County

SUMMARY: Supports the mission, vision and values by providing independent, objective assurance and consulting activity designed to add value and improve s operations.  The Information Technology Auditor helps accomplish our objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control and governance processes.


  1. Performs IT audit, supervises staff where applicable, and reviews work papers with scopes including:

Information Security and Management Controls (Information Security; Governance and GLBA; Operations)

Disaster Recovery and Business Continuity Planning (Business Impact Analysis and Risk Assessment; Business Continuity Planning; Risk Monitoring and Testing; Test Planning; Testing Strategies; Board and Senior Management Oversight; Encryption)

Physical Security and Control over the Environment (User Equipment Security; Physical Security; Environmental Controls and Monitoring)

Logical Access

Internet Banking (Board and Management Oversight; Risk Management; Information Security; Administrative Oversight and Monitoring)

Mobile Banking (Mobile Banking Policies and Procedures; Risk Management; Information Security Controls; Mobile Banking Vendor Reviews; Monitoring; Mobile Deposit Capture)

Cyber Security

Model Validations where applicable

Monitors audits to determine if significant IT projects are on time, within budget and in compliance with relevant methodologies.

  1. Assists the Chief Internal Auditor in the design, scheduling and execution of the risk-based Annual Audit Plan. Ensures overall quality, consistency, risk management and adherence to department and professional standards, particularly the International Professional Practices Framework as articulated by the Institute of Internal auditors. Evaluates, review results, synthesizes findings, drafts special reports and coordinates with appropriate business and compliance teams to follow up on the status of management actions.
  2. Develops and maintains productive client, staff, management and executive relationships through individual contacts and group meetings. Is a key influencer of operational efficiency and well controlled change management.
  3. Plans and executes audits of network security and new IT systems and applications

Administer and execute FDICIA / COSO  project management, including executing:

Cyclical FDICIA / COSO  reviews

Scheduled Roll forward

Remediation efforts

Quarter end reporting.

  1. Serves as a mentor in coaching staff on the evaluation of the design and effectiveness of internal process and financial controls.
  2. Develops, monitors, and modifies Audit Programs and tools to ensure that procedures are current, efficient, effective and reflective of current business conditions and risk trends.
  3. Performs additional special projects (investigations, risk assessments, etc.) as directed by the Chief Internal Auditor.
  4. Extracts data using specialized audit software to support operational audits.
  5. Performs quality assurance reviews on audit reports for peers and assigned staff.
  6. Supports external auditors and regulators in the conduct and completion of examinations. Performs other job related duties as assigned.

forward resumes to jobs@jobsbl.com





Supply Chain & Logistics Supervisor, Butler NJ

Title Supervisor, Supply Chain and Logistics
City Butler
State NJ
Description Summary:
The Supply Chain and Logistics Supervisor is responsible for site success through efficient distribution/manufacturing, value stream processing, and team management. The position will also support all order fulfillment activities including collaboration with other departments and affiliated companies to ensure strategic objectives are delivered.

Essential Duties & Responsibilities:
• Accountable for developing and leading a supply chain team, processes and performance.
• Ensure efficient and effective manufacturing and distribution (warehousing, inventory management and transportation) of products.
• Provide functional leadership and direction for scheduling, capacity planning and optimization, procurement, receiving, shipping, warehouse management, inventory control and logistics.
• Develop means to reduce costs while maintaining business objectives.
• Develop and manage strategic sourcing capability.
• Develop analytic methods to analyze performance issues to identify supply chain performance and provide actionable solution.
• Build and maintain good relationships with customers, shared service and staff to achieve objectives.
• Responsible for maximum profitability of the site through effective planning/monitoring of the budget.
• Responsible for oversight of succession planning and staff development.
• Hire, train and develop staff
• Develop and manage KPIs for business critical functions.
• Develop and /or update SOPs to cGMP
• Provide accurate and timely reports for related business units ( customers, management, finance, RAQA)

• Understands financial targets and budget goals.
• Keeps abreast of current developments in their field.
• Exhibits sound and accurate judgment.
• Knowledge of e-mail, database software, spreadsheet software, word processing and QuickBooks
• Advanced materials management skills including Planning, Purchasing, Sourcing, Warehousing, Inventory Control, Shipping and Receiving

Education and/or Experience:
• Bachelor’s degree from four-year college / university (Business, Supply
Chain/Logistics, Technical preferred).
• 4-5 years experience in distribution management and/or manufacturing operations with 3 years supervisory experience.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.


Forward Resumes to jobs@jobbl.com

Make the Most of Your Workday

Bob Larson, CPC
Bob Larson, CPC

Organize to Make Most of Workday

If you find yourself logging long hours in an effort to get ahead, it might be time to consider organizing your day more strategically, according to an article in The Wall Street Journal. By doing so, you may be able to further your career without sacrificing your personal life.

“You have a finite amount of energy and talent, and you need to protect it,” said Karlin Sloan, chief executive of Karlin Sloan & Co., a global leadership-development firm in Chicago, and the author of the book, “Smarter, Faster, Better: Strategies for Effective, Enduring and Fulfilled Leadership.” She added: “The goal is to be able to sustain a career throughout your life.”

For starters, to get the most out of your workday, figure out when you work best. Many professionals are more productive at certain times of the day than others, said Dee Soder, founder and managing partner of CEO Perspective Group, a New York executive-coaching firm. Tackle challenging tasks during those hours and leave the easy ones for when you have less energy, she explained.

Jason Chupick, for example, said he is “not a morning person,” so he avoids scheduling important meetings or client calls before 9:30 a.m. Chupick, a vice president at public-relations firm Bliss, Gouverneur & Associates Inc. in New York, told the newspaper that when he is fully alert, he is less prone to make mistakes that need correcting later.

If you are an early morning person, though, and leaving work early isn’t an option, handle tasks that require little mental energy late in the day, when you aren’t 100 percent. For example, you might prioritize your to-do list or tidy up your office, suggested Sloan.

Among other strategies recommended by career counselors are setting deadlines on all projects, controlling your work environment, and deciding what tasks are most essential, the article pointed out.

Concerning deadlines, Jo Bennett, a partner at executive search firm Battalia Winston International in New York, said she gives herself a time limit to complete assignments even if they aren’t due by a certain date. “Then I tell people I will deliver something, and that forces me to work to the deadline,” she explained. “It’s better to get things done while they’re fresh in my mind. If you wait a week, you’re going to forget a lot.”

Then there are the distractions that workers have to deal with in their work environment. In fact, the average full-time knowledge worker loses about two hours a day to office distractions, such as pop-ins from colleagues, according to a 2005 survey from research firm Basex Inc. If possible, to avert such interruptions, consider devoting regular times during the day for colleagues to stop by with questions or concerns. That strategy encourages visitors only during those times, unless their needs are urgent, the article noted.

If your job allows you to, you can also select certain times during the day to check all your messages at once. Paula Balzer, a founding partner at New York marketing-services firm MKTG partners, said she disciplines herself to ignore emails and calls while working on projects. “If you get distracted all the time, then it’s hard to get anything accomplished,” she told The Wall Street Journal.

Identifying low-value and inefficient tasks that you can remove from your plate is also key, according to Marcee Harris, a senior associate in advisory services in San Francisco for Catalyst, a nonprofit based in New York that researches women’s career issues. “We recommend that employees partner with their managers to ask the question of what is taking away from their work effectiveness,” she said.

For example, maybe you are writing memos that colleagues don’t need, or you can combine several reports, Harris told the newspaper. “There may be relics of work that used to make sense but no longer do” she said. The effort will demonstrate that you are taking the initiative to streamline your workload.

And while there are risks that come with multitasking, mobile communications can indeed turn downtime into productive time. Recruiter Erika Weinstein said she sends about 10 to 15 emails during her 30-minute subway ride to and from work. “It’s taking time that’s normally nonproductive and making it productive,” she added