Accounts Payable Specialist

Website Berman Larson Kane

Best Financial Staffing since 1980

Summary: Computes, classifies, records, and verifies numerical data for use in maintaining accounting records by performing the following duties.

Essential Duties and Responsibilities:

  • Perform the processing and recording of invoices and ensure that all invoices are coded properly in accordance with Finance policies and Procedures.
  • Prepare weekly payment schedule including ACH, checks to other vendors, wire to Inter-companies properly and verify all payment terms and due dates are correctly posted in ERP System.
  • Investigates problems that vendors or purchasing agents have with obtaining payment for bills and follow up on inquiries from management and external sources
  • Properly manage employee credit card applications including new enrollment and termination, and process expense reports in concur on timely manner
  • System Administrator for the Concur system,
  • Conduct Concur training for new hire orientation which includes correct guidance on travel expense polices and proper expense, cost center and project code for all expense users.
  • Maintain expense reports, T&E system and audits, creating monthly T&E reports
  • Reconcile monthly Amex purchasing card payment with UPS accounts and prepare unpaid UPS invoice lists for monthly accrual.
  • Maintain W-9s for all vendors ( new and existing) and set up 1099 vendors properly.
  • Coordinate with staff accountant for fixed asset posting process using accurate account code and date.
  • Maintains and updates vendor files with W9s and EINs, etc.
  • Maintains hard copy of AP files including invoices and other supporting documents.

Skills:

  • High level of oral and written communication skills.
  • High level of organizational skills, methodical approach to processing of work and documentation. Ability to space work and plan ahead, take ownership of action items.

Education & Requirements:

• High school diploma or general education degree (GED) required, Bachelor’s degree in related financial field strongly desired, with 2 years Accounts Payable experience

• An individual should have knowledge of M3 or similar accounting software; Advanced proficency in Microsoft Excel required.  Good working knowledge of Microsoft Word, Powerpoint, Outlook.

  • Accepted file types: doc, pdf, txt, docx.

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